Online Marketing agency based in Melbourne, Australia that caters to clients by helping them boost traffic and sales through effective Conversion Rate Optimization methodologies.
Client is need of an effective Executive Assistant to perform a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
Responsibilities:
• Manage incoming and outgoing electronic communications/emails on behalf of the business owners/directors
• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
• Assist Partners with preparation of presentation materials
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Assist in pipeline/forecast preparation and management
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Arrange travel schedule and reservations for executive management as needed
• Organize and administer correspondence, create reports and documents.
• Arrange and direct business meetings, conferences, and business outings.
• Keeping the business tasks, business appointments and meetings organized by scheduling properly by making use of calendars.
• Arrange work procedures.
• Researching and collecting information and then maintaining databases.
• Provide solution to the inquiries by communicating verbally.
• Building a good relation with internal and external contacts.
Requirements:
• Must have the ability to interact with the two business owners in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
• Expert level in written and verbal communication skills
• With strong decision making ability and attention to details.
• Experience answering/managing e-mail
• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience assisting management with the creation of PowerPoint presentations
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Experience scheduling travel arrangements for management
• Support experience in a professional services, sales or marketing environment
• Experience successfully creating and/or modifying processes
• Experience managing and/or working with overseas teams |
